Privacy Policy
Effective Date: 23/09/25
- Introduction
Compliance Management Systems (“we”, “us”, “our”) respects your privacy. This Privacy Policy explains how we collect, use, store, and share your personal information when you visit our website (https://compliancemanagementsystems.org/ ) (the “Site”).
By using the Site, you consent to the practices described in this Privacy Policy.
- Information We Collect
We may collect the following categories of information:
Personal Information you provide: such as your name, email address, phone number, company details, and any other information you submit via forms, subscriptions, or contact requests.
Payment Information: if applicable, when you purchase products or services, we may process payment details through trusted third-party providers.
Automatically Collected Information: including IP address, browser type, device identifiers, operating system, pages visited, and interactions with the Site.
Cookies & Tracking Technologies: we use cookies, analytics tools, and similar technologies to improve site functionality and understand user behaviour.
- How We Use Your Information
We use the information we collect to:
Provide, operate, and improve the Site and our services.
Respond to enquiries, support requests, and feedback.
Send newsletters, updates, and marketing (where permitted by law, with opt-out options).
Process payments and deliver purchased services.
Maintain security, prevent fraud, and comply with legal obligations.
- Legal Bases for Processing (GDPR/UK GDPR)
We process personal data under the following lawful bases:
Consent – where you provide consent (e.g., newsletter sign-up).
Contract – where processing is necessary to perform a contract with you.
Legal Obligation – where processing is necessary to comply with law.
Legitimate Interests – for our business operations (e.g., improving services, preventing misuse).
- Sharing Your Information
We do not sell your personal information. We may share it with:
Service providers and vendors who support our operations (e.g., hosting, analytics, payment processors).
Legal and regulatory authorities where required by law.
Business transfers if we merge, sell, or reorganise our business.
All third parties are required to handle your data securely and in accordance with data protection laws.
- Data Retention
We keep personal data only as long as necessary for the purposes set out in this Privacy Policy, or as required by law.
- Your Rights
If you are in the UK or EU, you have rights under the GDPR/UK GDPR, including the right to:
Access, correct, or delete your personal data.
Restrict or object to processing.
Data portability.
Withdraw consent (where processing is based on consent).
Lodge a complaint with the Information Commissioner’s Office (ICO) in the UK or your local supervisory authority.
To exercise these rights, contact us at [insert contact email].
- Security
We implement technical and organisational measures to protect personal data. However, no system is completely secure, and we cannot guarantee absolute security.
- Cookies
We use cookies and similar technologies to:
Enable essential functionality.
Analyse traffic and usage patterns.
Personalise content and marketing (if applicable).
You can manage cookies through your browser settings. For more detail, see our Cookie Policy.
- International Transfers
If we transfer your personal data outside the UK or EEA, we will ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs).
- Children’s Privacy
Our Site is not intended for children under 16, and we do not knowingly collect data from them.
- Changes to this Policy
We may update this Privacy Policy from time to time. The “Effective Date” will be revised, and changes will take effect once posted.
- Contact Us
If you have any questions about this Privacy Policy or your data, please contact us at:
Compliance Management Systems Email: chris@compliancemanagementsystems.org